Purpose, Organization, & Members

Purpose: To improve education through the use of educational communications and technology
Organization: KAECT is a volunteer organization managed by a Board of Directors elected from the membership.
Active members of the organization include various other volunteer committees, task forces and work groups.


Section 1. Name (KAECT) The State of Kansas Chapter of AECT (hereafter referred to as the Chapter) is organized in accordance with Section 12(d) of the Bylaws of the Constitution of the Association for Educational Communications and Technology, hereafter referred to as AECT.

Section 2. Affiliation The Chapter shall be affiliated with the Association for Educational Communications and Technology. Affiliations with any other organizations shall not be permitted without prior approval of the AECT Board of Directors.

The Chapter is organized to provide a local or regional focal point for individuals interested in using technology in training and education. The purpose of the Chapter is to provide professional development activities, leadership opportunities, and social interaction for its members. To carry out the purpose of its organization, the Chapter shall:
1. Promote the use of instructional design and technology in training and education as a means of improving education and the public welfare.
2. Encourage interaction and professional growth among instructional technology practitioners in government, business and industry, academia and K-12 education.
3. Provide a forum for the sharing of promising practices and new developments in instructional technology through meetings, seminars, workshops, tours, and other events.
4. Provide leadership opportunities for members at the local chapter level.
5. To promote research, study, demonstrations, experimentation, and improvement in the use of educational communications and educational technology.
6. To identify and analyze critical issues, trends, and developments in educational communications and educational technology; and to seek to provide constructive solutions through the selection, organization, and dissemination of valid and useful information.

Section 1. Any person interested in pursuing the goals and purpose of the Chapter may, upon payment of the current dues, become a member of the Chapter and are eligible to hold office.

Section 2. Individuals need not be members of AECT to become members of the Chapter. However, within two years after initial approval of the Chapter’s bylaws by the AECT Board of Directors, and in successive years following such approval, 20% or 25 members of the Chapter, whichever is less, must also be members of AECT. Should the Chapter be unable to reach and maintain this level, its charter as an AECT Chapter will be withdrawn. A Chapter, which has had its charter withdrawn, may petition for re-affiliation following instructions provided by AECT.

Section 3. The Chapter President and President-elect must be members of AECT.

Section 4. The annual dues shall be established by the Board of Directors. The membership year shall be from September 1 each year.

Section 5. Honorary Life members shall be approved by the Board of Directors and voted on at a regular membership meeting. Life members shall have all the rights and privileges of regular members, except they pay no dues.

Section 1. The Chapter shall be governed by a Board of Directors consisting of a President, a President-Elect, a Secretary, a Treasurer, a Past President, and Three Representatives (one representative from grades K-12, one representative from an institution of higher education, and one representative from other media groups such as commercial, industrial, medical, and religious). The Board shall be responsible for determining policy and direction for the Chapter.

Section 2. The offices of President and President-Elect shall be elected for two-year terms of office which commence on at the end of the annual meeting of each year.

Section 3. An elected member of the Chapter Board of Directors shall not be eligible for reelection to the same office until one year after the expiration of a term.

Section 4. The President shall hold office for one year, and shall automatically accede to the office of the Past-President. The President-elect shall also serve a one-year term, and shall automatically accede to the office of President at the end of the term. The Secretary shall be elected in even years and serve a term of two years or until a successor is elected. The Treasurer shall be elected in odd-numbered years and serve a term of two years or until a successor is elected. The Representative from Grades K-12 shall be elected in the even-numbered years and serve a term of two years or until a successor is elected. The Representative from an institution of higher education shall be elected in the odd-numbered years and serve a term of two years or until a successor is elected. The Representative from other media groups shall be elected in even numbered years and serve a term of two years or until a successor is elected.

Section 5. No member shall hold more than one office at a time.

Section 6. In the event that the President is unable to serve out a full term, the President-elect shall succeed to the unexpired remainder thereof and continue through that term.

Section 7. In the event that the President-elect shall be unable to serve out a term, a new President-elect shall be elected by the Board of Directors from their membership to fulfill the full term as President-elect and a successive term as President.

Section 8. In the event that both the President and President-elect are unable to complete their terms of office, the Board of Directors shall elect one of its members to serve as presiding officer and shall immediately take steps to solicit nominations and conduct a special election to replace those two positions following election procedures outlined in these bylaws.

Section 9. The Board shall, by majority vote, fill vacancies in the Secretary, Treasurer or Member-at-Large positions from among the Chapter membership. Board members appointed in this manner shall serve the remainder of the unexpired term.

Section 10. The Chapter shall comply with all provisions for continued authorization by AECT, including submission of quarterly and annual reports detailing Chapter activities, membership, and financial standing. Such reports shall be submitted to the AECT Executive Committee.

Section 11. The terms of office shall become effective at the close of the annual meeting.

Section 1. The President shall be the executive head of the Chapter and shall be elected by the membership as stated in these bylaws. The duties of the President shall include presiding at all business meetings of the Chapter and the Chapter Board, managing the fiscal affairs of the Chapter, serving as local Chapter contact for AECT, preparing quarterly reports for AECT, and such other duties as may be approved by the Board of Directors.

Section 2. The President-elect shall serve in the absence of the President. The primary duties of the President-elect shall be to serve as Program Chair and to assist the Membership Chair in promoting membership in the Chapter and AECT. Program Chair duties shall include identifying topics for Chapter meetings, making meeting room arrangements for Chapter meetings, preparing and distributing meeting announcements, and assisting in the planning of special events such as workshops, seminars, and tours.

Section 3. The Secretary shall keep official minutes of all Board of Director Chapter meetings.

Section 4. The Treasurer shall receive and disburse all Chapter funds, take a lead role in preparing the annual budget, and prepare those financial reports as may be requested by the Board of Directors and AECT.

Section 5. The Past-President shall attend all Board Meetings, and provide guidance to the President and Board. The Past-President duties shall also include assembling the election slate for the following year.

Section 1. The Board of Directors shall consist of the officers of the Association; the Representatives from K-12, higher education and other media groups; the Newsletter Editor; the Web Master; the Future’s Committee Representative; and any liaison representatives of related professional organizations as approved by the Board.

Section 2. All Board members shall have voting privileges.

Section 3. The Board of Directors shall have general supervision of the affairs of the Association.

Section 4. Business will be conducted via meetings or via email. Business with members will be conducted via the Board listserv.

Section 5. A majority of the Board of Directors shall constitute a quorum. Section 6. Positions vacated on the Board of Directors shall be filled by Presidential appointment.

Section 1. The Executive Council shall be the President, the President-Elect, the Past-President, the Secretary, and the Treasurer.

Section 2. The Executive Council shall have general supervision of the Association between meetings of the Board of Directors.

Section 3. The Executive Council shall meet at the call of the President or any two of its members.

Section 4. The President shall serve as Chair of the Executive Council. Section 5. The Executive Council may conduct business by meeting, email, or conference call.

Section 1. The President, with the approval of the Chapter Board, shall appoint a Membership Chairperson and Communications Officer. Other standing committees may be appointed by the Chapter Board as necessary to carry out the business of the Chapter.

Section 2. All standing committees shall consist of the chair and at least two committee members appointed by the President upon the recommendation of the chairperson.

Section 3. The Membership Chair shall maintain a mailing list of active, inactive, and potential members, provide membership data to AECT as part of the quarterly Chapter report, and promote membership in AECT through distribution of recruitment and other literature and by other means as directed and requested by the Chapter Board and AECT.

Section 4. The Communications Officer shall develop, prepare, maintain the Chapter website.

Section 5. Ad hoc committees may be appointed by the President to carry out specific tasks for the Chapter. Ad hoc committees shall be terminated when their specific task has been accomplished.

Section 1. Nominations for elected officers shall be solicited at a regularly scheduled meeting of the Chapter during the fourth quarter of the year, provided that the membership of the Chapter has been notified, in writing, of the nominations procedure and offices to be filled at least 30 days prior to the taking of nominations.

Section 2. Election of officers shall be by electronic ballot within 14 days of the closing of nominations. Only those members in good standing on the day nominations were closed shall be eligible to vote in the election.

Section 3. The Secretary/Treasurer shall be responsible for preparing, receiving and counting the ballots. In the event that the Secretary/Treasurer is nominated for an office, the President shall appoint someone to conduct the election.

Section 4. A simple majority shall decide the outcome of any election conducted by the Chapter except for Members-at-Large, the two candidates receiving the highest vote totals shall be declared elected.

The membership year and fiscal year shall be September 1st – August 31st.

Section 1. The Board of Directors shall be required to meet at least twice per year, at times specified by the President and announced to the Board of Directors and the Chapter members. The time and place of such meetings shall be announced in writing at least seven days in advance of the meeting. All meetings of the Board of Directors shall be open to the Chapter members.

Section 2. There shall be at least two Chapter business meetings per year and these shall be announced to the membership thirty days in advance of the meeting.

Section 3. The chapter is prohibited from conducting state or regional conference or from scheduling a meeting, workshop, seminar, tour, or other activity at the same time as a conference scheduled by the AECT. However, the Chapter may, organize, sponsor and/or schedule a session or sessions at a conference conducted by the AECT organization. In such an instance, the Chapter membership shall be notified of the session(s) and shall be encouraged to attend the conference.

Section 4. KAECT members that present at the annual fall conference will get free KAECT membership for that year.

Section 1. The KAECT chapter dues shall be $15.00 every school district calendar year.

Section 2. One dollar ($1.00) per Chapter member shall be forwarded to the AECT national office to help offset mailing and other costs.

Section 3. An annual budget for the Chapter shall be established by the Board of Directors by December 31st each year.

Section 4. No funds shall be expended by the Chapter to the extent that the expenditure would be contrary to AECT’s goals and purposes or would otherwise jeopardize its tax status under the Internal Revenue code.

Section 5. All funds of the Chapter belong to AECT and the AECT Treasurer shall be authorized to draw against Chapter funds in order to protect the financial interests of both the Chapter and AECT. In the event of termination, abandonment, or dissolution of the Chapter, all monies and property of the Chapter shall be turned over to AECT. No part of such funds or property shall inure to the benefit of any member or officer or person associated with the Chapter.

Section 6. College students can receive one free year of membership in the Chapter upon request. Students can get free Chapter membership in following years by serving or presenting at one of our KAECT conferences.

Section 7. As funds are available, two annual $500 scholarships will be presented to students in IDT or Ed. Tech. graduate programs in our region. These will both be awarded in conjunction with our fall conference.

Section 1. Robert’s Rules of Order Newly Revised, in the latest edition shall govern the Chapter in all cases to which it can be applied and in which it is consistent with these bylaws.

Section 2. The President shall be empowered to appoint a parliamentarian pro tem to serve during the annual business meeting.

This organization shall not discriminate on the basis of race, color, religion, sex, age, sexual orientation, marital status, national origin, disability, and status as a Vietnam era or disabled Veteran. This policy will include, but not limited to recruiting, membership, organization activities, or opportunities to hold office.

Section 1. Amendments to these bylaws may be made by the Board of Directors at any regularly scheduled meeting, provided that the proposed amendment has been submitted in writing to the Chapter membership with an opportunity to respond to the suggested changes.

Section 2. A two-thirds vote of the Board of Directors shall be required for any amendments to the bylaws.

Section 3. Proposed changes to the bylaws may also be submitted to the Board of Directors by a petition signed by two percent (2%) of the Chapter members.

Section 4. The bylaws may also be amended at the annual Chapter meeting by a two-thirds vote of those present and voting aye or nay.

Section 5. Notwithstanding Sections 1-4 above, amendments to these bylaws must be approved by the AECT Board of Directors before they become effective.

Section 6. AECT reserves the right, in connection with the issuance of the Chapter charter, to make suggestions for Chapter bylaws and/or require certain language in Chapter bylaws. Adopted by petitioning members: Approved by AECT Board/Executive Committee: Amended: Approved by AECT Board/Executive Committee: BYLAWS

What is AECT?

The Association for Educational Communications and Technology is the leading international organization representing instructional technology professionals. The mission of the association is to provide leadership in educational communications and technology by linking professionals holding a common interest in the use of education technology and its application to the learning process.


AECT is divided into nine regions. Region VII members include:

* Kansas
* Oklahoma
* Texas
* Louisiana
* Arkansas
* Missouri

Approved April, 2010